Preparing for Spring Storm Season: A Safety Guide for Schools and other Public Entities
Spring is upon us, as is the increased threat of severe weather, including tornadoes, flooding, and high winds. Schools, Counties, and Utility Districts play a critical role in ensuring the safety of students, staff, and residents before, during, and after a significant storm event. Preparation and well-coordinated response plans can make a significant difference in minimizing damage and saving lives.
Preparation: Building Resilience Before the Storm
- Review and Update Emergency Plans
Everyone must have clear, updated severe weather plans that include evacuation routes, shelter locations, and communication procedures.
All staff members should be familiar with their roles during an emergency, especially those located in portables. - Conduct Drills and Training
Regular drills prepare students, faculty, and employees to respond quickly in an actual emergency. Think about a lunch time storm or a warning issued between classes.
Training in emergency response protocols, including first aid and crisis communication, is critical. - Assess Building Safety
Identify and reinforce designated storm shelters or safe areas within schools and buildings.
Inspect in spring roof and property drainage systems and clear debris to reduce flood risks. - Establish Communication Plans
Ensure emergency notification systems are in place to quickly inform students, parents, and county residents of severe weather threats and post incident procedures.
Maintain multiple communication channels, such as text alerts, social media, and local news outlets.
Response: Actions During Severe Weather
Tornadoes
- Immediately move students and staff to pre-designated safe zones, away from windows and exterior walls.
- Remain in shelter until an all-clear is given by authorities. A warning in your county is sufficient notification to move to designated areas. Administrators should never attempt to pinpoint the exact location of a tornado. If a tornado warning is issued for the county, all individuals should remain sheltered in place until the warning expires. Rely on official weather sources for updates and do not assume safety based on localized observations.
Flooding
- Monitor rising water levels and be prepared to evacuate if necessary.
- Never allow buses or vehicles to cross flooded roads—”Turn Around, Don’t Drown.”
Power Outages and Structural Damage
- Have emergency supplies, including flashlights, batteries, backup generators, and first aid kits including an AED, readily available.
- Report damaged power lines and structures immediately to utility and emergency services.
- If you are in a vehicle that is in contact with an electrical line stay in the vehicle. Notify authorities so they may disconnect the power to allow for safe egress.
Recovery: Returning to Normal Operations
- Damage Assessment
Notify TNRMT so we may get the repairs initiated as soon as possible.
Conduct a thorough safety inspection of buildings before reopening.
Address any structural hazards or water damage to prevent long-term issues. - Communication with the Community
Keep students, parents, and residents informed about recovery efforts and expected timelines for reopening facilities. - Mental Health and Support Services
Provide counseling and support for students and employees who may have experienced trauma. Spring storms are unpredictable, but with preparation and quick action, we can ensure the safety and well-being of our communities. By staying proactive, communicating effectively, and responding decisively, we can mitigate risks and recover.
For additional resources on severe weather preparedness, reach out to your TNRMT Loss Control Consultant.
Chris Stites
SEC
615-289-4101
cstites@sectn.com
Jason Baggett
TNRMT
865-228-8835
jbagget@tnrmt.com
Mark Bilyeu
SEC
615-210-7827
mbilyeu@sectn.com